Your booking calendar is the infrastructure behind every scheduled interaction in your business. When it is set up correctly, clients book themselves into your calendar without any back-and-forth, your availability updates in real time, and MONDAi sends reminders automatically.
Calendars in MONDAi draw availability from your Google Calendar connection once synced. The scheduling infrastructure uses GoHighLevel's booking system, which handles timezone detection, availability conflicts, and appointment management without requiring a separate scheduling tool.
Steps
Go to Calendars → Calendar Settings
Click Create Calendar
Choose the calendar type
One-on-One (most common for coaching), Round Robin (team routing), or Group (multiple attendees).
Name the calendar
'Discovery Call — 30 Minutes' or 'Coaching Session — 60 Minutes'.
Set the meeting duration
Set your availability windows
Days and hours when bookings can be made.
Set buffer time before and after appointments
Prevents back-to-back bookings without any breathing room.
Set minimum notice time
How far in advance someone must book — '24 hours minimum' prevents last-minute bookings.
Add the meeting link
Zoom, Google Meet, or other video link.
Connect Google Calendar
If not already connected, link your Google Calendar in Integrations.
Save and copy your booking link
Share this link in your funnel, email, and social bio.
Key Settings Explained
- Buffer time: Space before and after appointments — set 10–15 minutes minimum
- Minimum notice: How soon can someone book? 24 hours is reasonable for most coaching calendars
- Maximum days in advance: How far out can people book? 30–60 days is typical
Video WalkthroughFull walkthrough of Calendars → Create Calendar → One-on-One setup, completing all availability, buffer, and notice settings, adding a Zoom link, and showing the live booking page from the client perspective
- Setting availability without setting buffer time — back-to-back appointments with no transition time.
- Not connecting Google Calendar — availability will not reflect personal calendar blocks.
- Forgetting to set the meeting link field — confirmation email sends with no way to join.
- Not testing the booking flow from the client side before sharing the link.
Next steps
- How to Fix Empty Calendar Time Slots — troubleshoot if availability is not showing
- How to Set Up a Discovery Call Workflow — automate everything around your calls
Still stuck?
- Search the MONDAi Help Center
- Email support@mondai.io with a Loom video
- Ask inside the ArchiTech Channel
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